Posts Tagged ‘editorial’

Reasons for rejection

Yesterday I blogged about why we are unable to do personalized rejections, so I thought it would be helpful to follow up with ten main reasons that manuscripts are rejected. What I’ve done is sorted through the reports editors have sent me over the past few months and grabbed clips from them to highlight various reasons manuscripts are rejected. The names of the editors are withheld to protect the (mostly) innocent. What I’m showing here is the ten themes repeated over and over in the rejection reports I received and I selected only a sampling of quotes to share, to give you insight into the editors’ thought process. Also, I think it should be noted that often rejection is for a combination of these reasons, and indeed, some of these clips came from the same report. The exception to that is probably number four, as unsophisticated writing is often a standalone reason for rejection.

1.    The manuscript doesn’t catch the reader’s attention from the start.

“I kept turning pages wondering when the author would stop telling me things and let the action actually start.”

“…major info dumps in the first few chapters that slowed the pacing to a crawl.”

“…There is way too much irrelevant backstory at the beginning that slows down the pacing and does not directly affect the immediate plot.”

“…I’m also not sure where the story is going—it seems like it wanders leisurely through the narrative, rather than having a focused plot.”

“Nothing happens in the prologue or chapter one except the heroine thinking and establishing the backstory…”

2.    The story doesn’t stand out as fresh or unique.

“No matter how good a story, starting with a [common urban fantasy theme] starts you at the disadvantage of being utterly derivative.  In an overcrowded genre, there needs to be something really unique to the writing or world-building to make that scenario stand out, and nothing here does.”


3.    The author has included too many unimportant details and not enough important details

“…the narrative was too focused on the superficial chicklit aspects (her hair, her clothes, her dating) at the expense of pacing and plotting.”

“The story gets bogged down by backstory, dream sequences, repetition…”

4.    The writing just isn’t there (I could have divided this up, as it’s so broad)

“This is the author’s first novel and it shows, with many new-writer problems: too much narrative, thought & flashbacks vs. present action, POV problems, cliché situations and characters, and odd switches between past/present tenses.”

“…the writing was clumsy—especially in the overuse of adjectives.”

“…had a bunch of awkward dialogue and lacked characterization. The author has a problem with telling instead of showing.”

“…This manuscript has very confusing changes in POV, character identity, time and place; and I could barely follow it even with the synopsis.”

“…her writing is very tell-ish with constant play by play by play and jarring word choices.  Also, the hero and heroine’s internal thoughts are cheesy and unrealistic.”

“…the descriptions and dialogue are full of clichés.”

“The writing here is capable but not engaging. It can also be a bit repetitive…”

“…it’s riddled with grammatical errors, misspellings, and choppy scenes…”

“The writing lacks energy and doesn’t flow smoothly, with overlong sentences interrupted with many appositives…”

“The writing lacks subtlety and there’s too much telling, a lot of redundancies/repetition, with the first-person narrator thinking something before expressing the same thing in dialogue…”

“…some of the language took me right out of the moment and made me laugh…”

“It’s riddled with clichés and repetition, including portions where the same actions are repeated from different characters’ POV with no added depth or insight into their importance. In fact, it could probably be cut in half with the elimination of all the repetition and not lose anything in the way of story.”

“…tendency toward overnaming, wherein several characters who we meet once are named, but the numerous names aren’t unique enough to prevent confusion when some other new, insignificant character appears later. Not every character needs a name, and to have so many takes up space in my brain that should be left for the story’s main conflict.”

5.    The voice of the manuscript/characters doesn’t work

“The first person voice in this manuscript feels off—too young and casual—and not particularly likable.”

“My biggest problem with this contemporary romance is that it is meant to by funny, but the humor feels forced. The voice just didn’t win me over…”

“…problematic because the heroine is carrying the story, and I just don’t like her voice. She comes across as snotty and shallow instead of strong, and she assumes a level of friendship with me as the reader that I can’t reciprocate”

6.    The reader can’t connect to the characters, they’re not fully realized or believable

“The characters do not inspire caring; they’re rather like cardboard cutouts doing what the plot says to do.”

“I never warmed up to the heroine as a reader (she’s so shrill!).”

“…the flat characterization is the real deal breaker.”

“…the characters almost come off as two-dimensional. And the character development lacks skillful handling…”

“…despite the wittiness, the heroine was unlikable, and she never really grew or learned anything.”

“The characterizations devolve into caricatures: the gay friend, boss’s evil wife and even more evil mother.”

“…secondary characters feel like they act almost cartoonish at times…”

“The lack of emotional engagement in the story, either with page-turning action or relating closely to the characters, makes it hard for me to feel passionately about a ms.”

7.    The story requires too much suspension of disbelief

“…the historical accuracy of some major plot points made me question how likely they were to happen…”

“This one was tough for me, and the reason for the rejection comes down to my inability to suspend disbelief to believe in the premise that joins hero/heroine and provides the driving conflict for the story.”

“In addition to these plot issues, the hero often speaks in romance novel narrative e.g. ‘I’ve been wanting to bury myself in your heat since I met you.’ And he thinks gooey thoughts too soon, too often and too gooey”


8.    The manuscript starts well but doesn’t follow through

“…one of those books that begins with a really intriguing premise…”

“The set up promised…but, in the end, failed to deliver.”

“The ending lacks oomph.”

“So the whole motivation/stakes that initially propelled the story collapses…”

9.    Unnecessary subplots

“The subplot…didn’t really add much to the story. They didn’t make me care any more about the heroine and actually made me like her less. I was left wondering what their purpose in the story was supposed to be, since her actions surrounding them actually weakened her characterization”

“…this is a plot element in the story I feel is completely unnecessary.”

10.    The conflict wasn’t sustainable

“I like this author’s voice very much, it’s fresh and has good energy and is written cleanly. I like the h/h and their backstories and I love the snappy dialogue and vivid descriptions. But…the story itself didn’t sustain my interest.”

“There’s no hook, no compelling conflict or plot or page-turning tension…”

“The story bogs down, with scenes that feel too similar to what came before. It lacks set-backs and the sense of escalating conflict.”

“The ending also lacks the emotional punch I’m looking for…”

“While I like the story, I don’t love it, it didn’t build to a big enough climax, and it didn’t wow me.”

“In terms of the internal conflict and characterizations, it’s all out there at the outset, there is nothing much else that the reader discovers about them as events unfold…”

“H/h meet…fall into insta lust… It has no compelling conflict…”

“…conflict don’t grab me, and the story doesn’t feel suspenseful…”

Next week, I’ll follow up with clips from acquisition recommendation reports. What worked for the editors? I’ll give you an idea next week!

Week 13…editors and submissions

I made some inroads into working through the copy editor tests and developmental editor emails. I’ll be sending out some emails today, but I’m still working on copy editors. Copy editors are actually much more difficult to hire than developmental editors, for some reason. Part of it is that, over the years, I’ve found that some people think they have the chops for copy editing, because they pick out typos or missing punctuation in the books they read, but the truth is that copy editing is an incredibly multi-layered position and to be a copy editor, you have to be highly skilled, very detail-oriented, know the ins and outs of the Chicago Manual of Style and grammar rules quite well, and be able to remember details, timelines and other things in order to compare and spot inconsistencies. In short, it takes amazing focus and not many of us have that.

I know some of you have been waiting for a submissions update. There are still November books under consideration. This could generally be considered a good thing, because taking longer means they’re getting a closer look. Any reprints submitted are still under consideration while we worked out our plan for them. We’ve got that in place and editors are looking through them as we speak. Because of the number of editors we have, at any given time, anywhere from 70 to 130 submissons are being actively reviewed. Now that we’re up and running, response times will be well within the 8 to 12 weeks for anyone submitting. I’ll do a more thorough submissions update this week, but we’re moving very quickly through submissions and now is a good time to get your submission in, as we’re still looking to acquire for Summer 2010 release. We’re especially targeting erotic romance, contemporary and paranormal romance, m/m romance, fantasy, science fiction and historical. But we’ve acquired across the board in all fiction genres, so if you have a good story, get it polished and send it in!

Something new we’ve started and just announced the first date for to our authors: we’ll be doing live meeting chats (using phone and computer) with our authors on a regular basis. These are going to include chats about general items, what’s happening at Carina, marketing tips and training, and more.

On that note, you know what I’ll be working on this week (submissions! copy editors!) and I’ll do a submission update later this week. In the meantime, I’ll be doing all that huddled here inside and trying to avoid looking out my window. Here in my part of Maryland, we got about 16 inches of snow. In addition to the ten we already had. More than we normally get in 3 or 4 years of winter. I’m going to sit inside and pretend it’s summer. Who’s with me?

Freelance developmental editors wanted

I know many of you are wondering the status of your copy editor applications. Not to worry, the fact that you haven’t heard isn’t a reason for panic, but only means I’ve had to triage my to-do list and that has fallen to the bottom. However, now that my travel is done until late February and I have no more presentations (or workshops) to plan for, I’m going to be addressing all copy editor tests and applications in the next two weeks. Thank you for your patience.

In the meantime, I’m also going to be hiring two more freelance content/developmental editors. Before you get excited, please read this carefully: I am only hiring experienced editors–editors experienced in editing fiction books, in the genres I’m going to specify. Please do not apply if you don’t have experience, as I will be forced to delete your email, without response, given the time constraints on my schedule. I’m very sorry to have to limit this, as I think there are potential candidates out there who may not have experience, but may have the necessary skills. Unfortunately, I simply don’t have time to devote to training unexperienced editors at this stage.

The position is paid on a scaled flat fee based on various freelance tasks the editor will perform for Carina Press, from reading submissions, line editing, developmental edits and revision letters. The work is strictly freelance, invoicing is done every two weeks, and your work schedule will be up to you to determine, with the only requirement being that given deadlines are strictly met.

I am currently looking for two editors who are interested in editing the following genres: I need one editor interested in romance–specifically erotic romance, but other genres of romance as well. Of course, it’s fine if you wish to edit other genres in addition to romance/erotic romance, but I specifically need editors who enjoy erotic romance and are experienced with it. I also need an editor with interest in and experience with science fiction, fantasy and any associated subgenres. Again, it’s a bonus if you’re open to other genres as well, so don’t feel you’d be limited to those genres.

To apply, send an email of interest addressed to me at generalinquiries@carinapress.com In your email, please detail your experience including what publishers or authors you’ve worked with, how you conduct the developmental and line edit process, and if you’re comfortable with editing digitally. In addition, please list the genres you’re interested in editing, and how you view the editor/author relationship. Only applicants sending emails containing all of the requested information will be considered.

Permission to forward this post is granted. Questions will be answered in the comments, if necessary.

Join me for a self-editing workshop starting Monday

I am teaming up with the ESPAN (Electronic and Small Press Authors’ Network) special-interest chapter of RWA to bring you a multi-day workshop on self-editing your work. You can visit their site to register. The below information is lifted directly from their site.

January 18, 2010 Self Editing Workshop by Angela James

Join Angela James as she shares some of the common pitfalls she’s seen in submissions and contest entries. She’ll give you ideas, tips and tricks for polishing and self-editing your manuscript. Discuss things such as dialogue tags, whether all forms of “to be” really are evil and just what you’re doing to your life expectancy with your use of that exclamation point. Through it all, she’ll be available for clarification and questions in order to help you on your way to a cleaned-up manuscript.

This course will run over several days on the forum, so you can pop in and out as needed to ask Angela questions or see the new information she’s posted. So, you don’t need to be available at any certain time of day, but you do need to sign up for the course to attend.

The course will be $5 for ESPAN RWA members, $10 for non-ESPAN RWA Members and $15 for non-RWA

Week Nine…That grinding noise is my brain

Har har. I’ve had this window open on my computer since roughly 9:30am this morning. I got as far as “Week Nine” and I hit some major brain sludge trying to get going this morning. I have a rather serious looking to-do list this week that has things on it that can’t be put off. Things like getting the style guide to editors, going through tests and hiring copy editors (I hired one last week, though!), putting together my self-editing workshop (it’s an online workshop, you can still sign up!), writing a call for submissions,  updating submissions/sending rejection letters and setting up tomorrow’s blog post, which will be something new. These are all things that need to be done and can’t wait. And I really felt as though I just couldn’t get going today. I answered a lot of email, made some travel arrangements, answered a lot more email and had to remind myself frequently why I was looking at my calendar, a particular website or why I had started to search through sent mails. Yep, it was one of THOSE days.

Last week I spent what felt like a lot of time on the phone. Thursday, I had three scheduled calls, and from 2p-5pm was spent on the phone on two of those calls. The good news is that I’m that much closer to learning the computer system we use to input manuscripts and get contracts initiated thanks to one of those calsl. Oh dang, that’s another thing I have to do this week that I left off my list. Inputting manuscripts! (Imagine me groaning here. How did I forget that?) It’s also the system that’s used to track submissions. We also use an excel spreadsheet that I color code, write notes on and rearrange at will, but all submissions will also now be in the Harlequin system for very easy tracking. It’s quite an impressive (and complex) system, though!

These upcoming next three weeks are going to be crazy, because of my massive to-do list this week, my trip to Toronto next week (which, I just remembered, is another thing added to this week’s to-do list because I have to prepare for a presentation there. I need to write this stuff down…) followed immediately by Lasik surgery on the 21st! and then a trip to NYC and Digital Book World the Monday after that, where I’ll be on a panel. I’ll be in NYC for four days, but I haven’t even had time to think about my schedule and arranging meet-ups with people.

Speaking of travel, I’ve been putting together my conference/travel schedule for 2010 so if you’re interested in having Carina Press (in the form of me) at your conference, or want someone to travel to give a weekend workshop at your chapter, now’s a great time to email me! I’m really excited about the conferences on our list, and what I’ve been invited to so far. I’d love to add your chapter/conference to my list!

Hmm. Other than that, we’ve got a lot of content planned for the blog for the upcoming weeks. Next week, we’re going to give sneak peeks into some cover art. Still this week, we have a poll where you’ll help us decide a book title, some more posts from the acquisitions team, and I’ll introduce you to some more new Carina Press authors and their books!

Week Eight…2009 Drew to a Close

Late, this post is late, so late! Today has been a Monday, on so many levels and a few times I’ve been tempted to just shut down the computer and try again tomorrow. I hope no one else had a day like that! But I don’t get paid to give up, so here I am, still chugging along. I have one more item on my to-do list for the day before I actually shut down. Payables for 2009 are being closed down, so all invoices have to be turned in, from freelance editing to expense reports, so I spent some time today devoted to that. I spent all day on email. There seems to be a never-ending supply of that!

Last week seemed like such a short week, but really it was only shortened by one day! You’ve all seen the post on the missing emails now, so I’ll tell you that I spent a portion of several days last week working with the Help Desk to try and locate them. They were fairly convinced that I’d accidentally deleted or misfiled them, so they remotely took control of my computer and went through my email to see if they could find them. It’s weird to have someone else working on your computer remotely. Very odd. Unfortunately, they didn’t find them. Honestly, I’d have been happy to take 100% responsibility for whatever happened to them if only we could find them. I still have my fingers crossed that they’ll magically appear, but that’s looking less likely as the days pass and we don’t recover them.

On a more positive note, the copy editor applicants (and tests) are rolling in, we’re moving quickly through submissions now, and we targeted five more books for acquisition last week in a variety of genres. I think that will be the Carina Press word of the moment: acquisition. It’s all about acquisition right now! Something did come up that made me think it might be interesting for us to do a post on the cost of submissions. I have the blog content planned for the next week, but I’ll try and get that post up in the next few weeks. Someone remind me if I forget!

Coming up this week, I’ll be posting the final acquisition from Christmas week, and also a few more posts introducing the Carina Press team members. Slowly but surely they’re getting those posts in. I may have to nag a few of them, though. On my own to-do list is a lot of correspondence with the editors, setting up our editorial steps and style because these books are ready to be edited! So I’ll be working on mostly editorial this week, because I’ll also be going over the copy editor applications, and sending more tests out. Oh, and I have lots of phone calls scheduled with incoming Carina authors. Wheee! It’s going to be a busy (but productive) week.

Week Six…Where Does the Time Go?

Last week we all received an updated “action plan”. Meaning, all the major actions that need to be done in order to launch were on there, with their proposed due dates for our proposed launch date. That was cause for a great, big EEP! from me because, well, my initials are next to quite a few of the action steps, meaning I’m responsible for them. Go ahead, say it with me…Eep!

I’m still working with two more editors to get them on board, and hopefully they’ll be ready to go at the new year. Copy editor tests are going out this week (tomorrow, I hope)! I know, great timing for those of you who are interested in testing for the job, given the holidays, but submissions and content editors have been consuming my days these past weeks and no worries, I just want to get them out so anyone who does have time over the holidays can work on them if they like, but they’re not due back immediately, by any means.

Last week I sent out the first round of rejection letters. We knew it had to happen sometime, but they’re no fun for anyone involved. As of Friday, I’d sent out one hundred rejections to both agented and unagented submissions. If you submitted your book in the first few days of our opening and haven’t heard yet, don’t despair, it means it’s with an editor getting a closer look! With 8 editors as well as the Carina acquisitions team going through submissions, we are getting through them pretty well, but there’s a lot to get through!

Aideen (our marketing guru) and I put together some mock cover art forms from five different genres, and Aideen sent those to several different cover artists. We’ve gotten our first mock cover art back and have been analyzing it and discussing it with the Carina Press team. In January, we’ll be sharing all five mock covers with you, so you can get a taste of just what Carina’s cover art might look like–or even possibly what your cover art might look like.

Last, but certainly not least, we made two more acquisitions last week. We’re very excited to welcome these two authors to Carina Press:

Ann Bruce, with her Untitled contemporary romance, for launch month publication.

Goddess with a Blade, an urban fantasy by Lauren Dane for fall 2010 publication

I’ll be sharing further details of both books on Tuesday and Wednesday of this week, so stay tuned! You know, if your submission isn’t in our inbox, you can’t be next!

Coming up in the next week: We’ll be off on Friday for Christmas, and Toronto is off on Monday for Boxing Day, but I’ll still be here! This next week will be about sending out copy editor tests, reading submissions (I’m reading! I’m reading!), sending more rejections–I promise not to send any past tomorrow, in deference to the holiday spirit–and just keeping on top of my action items. No pressure!

Week Five…Acquisitions!

Last week was an exciting week for us because not only did I get eight editors on board and reading submissions, we signed our first three authors, for a total of six acquisitions, and we know there are more to come. I’m going to list the acquisitions in a bit, and I’ll be posting more about each of them this week, but first I wanted to share some insight into the numbers.

As of last Tuesday, we had set aside not quite 70 manuscripts from the slush pile for rejection. 2 had been send revise and resubmit requests. And 1 had been acquired. The other 2 acquisitions came after Tuesday and didn’t come from slush, but came from direct submissions to me, from authors I’d worked with before. So, as of last Tuesday, 1 in 70 manuscripts had been accepted from the slush pile.

When Carina Press first announced we were opening, I got emails from several people (including one agent) and heard from others about forums and chat lists stating they’d heard Carina was not going to worry so much about quality and would be taking most everything submitted. I don’t really know where people heard that since it’s not something we’d have ever said, because it’s certainly not true! But, while I, and the other Carina Press team members, can say that’s not the case, it’s much easier to show it, via our statistics. Of course, the final proof will be when our books are available for purchase, but since that’s still months down the road, I’ll let the statistics do the showing for us!

Given all that, I’m incredibly excited to welcome the first three authors to Carina Press. I hope you’ll join me in congratulating them on their new contracts, and wishing them many (many) sales!

In order of “they said yes!”:

Shannon Stacey with her contemporary romance novel, Just Joe

Charlene Teglia and three erotic romance novellas about three djinn: Djinn and Sin, All Bottled Up and As You Wish

Carrie Lofty is bringing us a yet-to-be-titled historical romance (set in an unusual historical romance place).

We are so pleased to have Shannon’s, Charlene’s, and Carrie’s books for launch publication in 2010.

Coming this week: Stay tuned for further details of their books as well as up-coming announcements of more acquisitions I’ll be making. I’m not quite done hiring editors, I still have two more who will be joining us, so I’ll be working on that. Once I’m done, I’ll be introducing each of them here on the blog so everyone can get to know the Carina editorial team with their combination of awesome experience. This week I’ll be calling more authors with “the call” (yay!) but will also be sending out our first rejection letters, which is no fun. And in addition to all that, I’ll finally be starting the copy editor hiring process. It’s all coming together, isn’t it?

Week Four…Can You Tell I’m Busy?

Why is it the holiday season seems so much busier? Is there that much more to do? For me, last week there was.  And that would explain why there was no post on Friday. Sorry about that!

The beginning of the week, Monday and Tuesday, I again spent on the hiring process for freelance editors–I haven’t even gotten to copyeditors yet! Tuesday I spent, no kidding, almost all of my workday on the phone. We have a weekly acquisitions meeting on Tuesdays (that I attend via teleconference) and I also spoke to three editors on the phone. Add in battling a nasty cold and it was an exhausting day. And I hadn’t even packed yet!

Wednesday I was off to Toronto and Harlequin headquarters, where I spent the next two days. I loved visiting the office, and I even loved attending the meetings (shh, don’t tell anyone). But it is nice to get to attend some discussions in person; it’s a completely different meeting versus listening to it on the phone! While I was there, I handed my baby, my MacBook Pro over to the IT guys to install Fusion and WindowsXP. They did a fantastic job and got me all fixed up so I now have all of the features of the Harlequin system on my Mac. Whew. I was a little worried I was going to have to invest in a new Windows-based laptop, but thanks to their hard work, I was able to keep the Mac. Relief!

Wednesday night, I went to dinner with Malle and Aideen, and let me tell you, we had the BEST Indian cuisine at Amaya. We ordered a variety of dishes, but by far my favorite was the butter chicken. I’ve been thinking about that dish ever since we had it, and I’m going to attempt to recreate it at home this week. If any of you have a recipe for butter chicken that you love, please do share it.

Thursday was a full day at the office. I got there around 8:30am and got myself set up for the day. In a lovely and rather fun move, they’ve assigned me to my own “cubicle,” (they don’t really count as cubicles because they’re too open and airy for that. But they are square) so I’ll always have a place to throw my things, sit and work on the computer when I have free time. I didn’t have too much free time this trip. By 9am I was meeting with the team that does the Harlequin site programming, then the digital marketing team, then the IT guys, next up my boss (Malle) and hers (Brent) to go over budgets, later with Diane, one of the administrative assistants (who totally rocked my world by filling out an expense report for me), then the entire Harlequin digital team for a lunch meeting, and finally the Carina Press team for an afternoon meeting and then…off to the airport to fly home.

Are you exhausted just reading that? I’m exhausted just reading it. And remember, I was battling a cold. I think only sheer determination, and Emergen-C, got me through. Oh, and that delicious butter chicken. We decided that for January’s trip I’ll come up for 2 days. It will make things a little less whirlwind for everyone.

So I got home Thursday night, almost exactly 36 hours after I’d taken off, exhausted but glad to have gone. Of course, that meant I was totally wrecked on Friday so I didn’t accomplish most of my goals at all for that day. And to top it off I had not one but TWO Christmas parties to attend. One Friday night, that I was in charge of organizing, and one Saturday night for my husband’s work. So yep, the holiday season definitely made for a busier week for me last week.

But all in all, I thought last week was a very productive week and by going up to Toronto, I have a better grasp on some things. I’m really happy with how the week went.

This week: By the end of this week, we should have close to nine freelance editors ready to start, which you can be sure I’m very glad about and really looking forward to. I’m going to start the process for hiring copy editors. Not only that, but I should have some very exciting news to report in next week’s weekly post!

And later this week on the blog, I’ll share some pictures of my Harlequin visit, including pictures of the Carina Press team, so you can see the people behind my madness :P

In Appreciation (Submissions Guidelines)

Today I’m traveling to Toronto, so I won’t be working much on submissions for the rest of the week, but in the weeks since Carina has been open, I’ve been immersed in two things: submissions and getting editors to read those submissions, so I’ve had some time to reflect on submissions guidelines, why we have them and how much I appreciate the authors who take the time to read them carefully and follow them.

I think it must be somewhat confusing (and sometimes frustrating) to be an author, submitting to a variety of different houses, each with their own submissions guidelines and peculiar requirements. With that in mind, I tried to keep ours as straightforward as possible, while giving the information I thought most authors have questions about. So what I did ask for, I actually really meant I wanted. Heh.

When a submission comes in, I look for a few pertinent details that I use to input the submission into our log, and track details. These details are the very first thing listed under “How to Submit” and I’ve come to appreciate (oh, you have no idea how much) the authors who list all this information in the query letter (unfortunately, many authors submitting miss step #1) and appreciate even more the authors who don’t make me work for the information, but lay it out there up front. Into our submissions spreadsheet goes: author’s legal name and title of book. Those, along with date of submission, are the first three elements in the submissions spreadsheet, which we can then quickly and easily import into a larger system if the book is acquired. Along with this information, I also track pen name, genre, word count and if the book is a reissue. Sometimes (many times) I have to leave a question mark in my spreadsheet when this information isn’t accessible in the cover letter. Most people submitting include a combination of these things, but often forget to mention if they’re using a pen name or what their legal name is, and often they’ll mention genre, but not completed word count, or vice versa. What’s actually worst case scenario for me is when the query letter is a separate attachment (because that takes more time for me) and still doesn’t have all of the details.

Just as a recap of our guidelines, here’s what I’m looking for: Query letter in body of email (not attached). Author’s legal name, pen name, manuscript title, genre, and word count. Mention if it’s a reissue, tell me pertinent writing credits and a short blurb of the story.

Not only does having this information shared up front, via the query letter, in a concise manner help me input the submission into the log, but it also allows me to disseminate the information to anyone who might need it (the acquisitions team, the editor I’m passing the submission to, etc) and it allows that person to get a sense of what the submission is before they’ve ever opened it!

So this post is in appreciate of all the authors who take the time to research a publisher’s submissions guidelines and submit a manuscript following those guidelines. Thank you! You make my job easier, the data entry faster, and allow me to move on to the next item in my to-do list (of which there are many) more quickly.